We have partnered with a leading London law firm to source an experienced and talented Legal Secretary to join their growing team. Based in the City of London, this is a highly respected and well-regarded firm that specialise in commercial litigation. The Legal Secretary position will be supporting a respected allocation of fee earners within commercial disputes.

With incredible offices in the City of London, our client offers a professional, yet relaxed and positive culture, alongside a supportive management team.

Our client is looking for a hard-working, diligent Legal Secretary who is highly organised and has exceptionally high attention to detail. You will be driven to excel in your work, and have excellent communication skills and a professional writing style.

Based on-site in the office, usual working hours will be Monday to Friday from 08:30 to 17:30 with the need to be flexible during busy periods. Perks include an annual bonus, private healthcare, gym membership, and 25 days holiday (plus public holidays).

KEY RESPONSIBILITIES:
• Audio and copy typing and document processing
• Formatting documents and any other relevant documentation as directed
• File management: organising and maintaining tidy and accurate files both in hard copy and electronically
• Producing invoices and dealing with any queries that may arise once invoices are issued
• Produce frequent summaries of account ledgers and ensure that all balances are tidied or cleared wherever possible then archive files as appropriate
• Diary management for the fee earners
• Prepare travel itineraries and book transport and accommodation as required
• Receiving phone calls from clients; routing them or taking messages as appropriate
• General administrative support for the department e.g., filing, photocopying
• Manage workload capacity and provide regular updates to the Secretary Coordinator
• To provide cover and support to the other secretaries within the team as and when required.
• Flexibility is important as there can be considerable fluctuations in the amount of work produced by fee earners.

ESSENTIAL CRITERIA:
• Prior experience in a legal secretary position
• Excellent attention to detail
• Proficient knowledge of Word applications such as auto-numbering, bookmarks, and track changes
• Ability to organise large documents using Word/PDF format
• Competent with MS PowerPoint, Excel, Outlook, and Internet applications
• Excellent communication skills, both written and verbal
• The ability to show initiative and be self-motivated
• Able to convey clear and concise information to clients and external organisations, which will not compromise the practice or the firm
• Excellent checkable references