RUSSIAN/UKRAINIAN-SPEAKING PRIVATE PA – HNW FAMILY


Reference Number
TM90
City
London
Country
United Kingdom
Salary
£60000.00
Salary Period
annum
Salary Information
depending on experience
Job Type
Permanent
Job Hours
Full-time
Internal ID
1032
Vacancy Category
PA & Corporate

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RUSSIAN/UKRAINIAN-SPEAKING PRIVATE PA – HNW FAMILY

This is an amazing opportunity for a highly-skilled, committed career Private Personal Assistant to support a dynamic and bilingual high-net-worth family from their home in West London and company offices in Soho. This is an exciting new role joining a business-orientated team, and working alongside a brilliant Executive Assistant, who has supported the principal and his family for several years.

In this role, you will be responsible for all aspects of the family diary – this includes the three young children’s schedule – as well as coordinating household staff, liaising with third-party nannies and tutors, sourcing and dealing with contractors, arranging events, and any ad hoc projects as required to ensure the smooth running of this busy family’s life. The ideal candidate should be organised, flexible, attentive and to be able to think on their feet, with some solid prior Private PA experience under your belt.

You will need to be able to work autonomously, be proactive and use your initiative to pre-empt the principals’ needs and ensure they have everything they require in advance. You will be working with the Principal and his family exclusively on private and lifestyle matters, and thus a highly experienced Private PA, familiar with working within a private household setting or private family office would be essential. Conversational Russian and/or Ukrainian language is essential for this role, as you would be communicating with the principal’s wife on a daily basis.

This role will require a great deal of flexibility to meet the needs of the family, with some out-of-hours work required. Based out of the family’s residence in West London, with the option to work from the beautiful office in Soho and occasionally from home. This position offers a generous yearly bonus structure, plus all corporate benefits - health, pension, gym, dentist etc.


KEY RESPONSIBILITIES TO INCLUDE:
• Family diary and travel management i.e. research and booking travel/holidays (jet, commercial airlines, cars/logistics, hotels/resorts)
• Managing the family’s social calendar, restaurant bookings and personal appointments both in the UK and whilst they’re overseas
• To be able to manage work efficiently and effectively when the family are in different time zones e.g. corresponding with foreign staff in New York, restaurant bookings and cancellations when the family are in New York for a month
• Organising children’s school schedules and extracurricular activities, and all the school admin and coordination with nannies, tutors, teachers and instructors etc
• Coordinating with household staff and confirming their schedules with the kids’ school
• Recruitment and management of household staff
• Sourcing and dealing with contractors and suppliers for the house, and being the first point of contact in case of emergency i.e. problems or any house faults (alarm systems, gate system, water pumps, electricity, house music system, garden, painting etc)
• Organising, sourcing, and implementing private parties for the family i.e. kids’ parties and birthdays
• Running errands, personal shopping, and gift purchasing
• Any ad-hoc project and research work as and when required

ESSENTIAL CRITERIA:
• Prior Private PA experience, ideally in a similar role supporting an HNW principal is essential
• High flexibility and versatility
• Fluent in English as well as Russian and/or Ukrainian
• Excellent organisational skills
• Trustworthy, loyal and discreet
• Personable with an excellent communication style
• UK-based experience, skills and contacts - experienced working in London
• Positive ‘can-do’ attitude
• Ability to remain calm in difficult and stressful situations
• Highly independent with the ability to work without direction

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