PART-TIME HR & ADMIN ASSISTANT FOR ART RETAILER


Reference Number
TM82
City
London
Country
United Kingdom
Salary
£27000.00
Salary Period
annum
Salary Information
pro-rated for part-time
Job Type
Permanent
Job Hours
Full-time
Business Area
Creative / Design
Internal ID
985
Vacancy Category
PA & Corporate

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PART-TIME HR & ADMIN ASSISTANT FOR ART RETAILER

We have a fantastic new opportunity for a Part-time HR & System Admin Assistant for a multi-channel art business, at their HQ in London.

In this role, you will work as an integral part of the company's people function, supporting with all HR-related administration and HRIS coordination. You will need to be able to work in a timely manner, effectively supporting the Chief People Officer, the HR department, stores, and the wider business with day-to-day HR administration, (including contracts, store payroll and inductions), HRIS implementation and training as well as troubleshooting, maintenance, and communication.

This role has a strong support focus and therefore requires a high level of accuracy, technical flair and professionalism so that you can provide exceptional service and support. You'll handle a varied workload and tackle any task that's sent your way in a structured manner.

Working hours are Monday to Friday, 25 hours per week, 5 hours per day. This is a hybrid role, based between the office in Camden and remotely.

DUTIES TO INCLUDE BUT NOT LIMITED TO:
• Dealing with HRIS-related queries from employees, managers, prospective employees and third parties fielding them appropriately to the Chief People Officer.
• Liaising with the Chief People Officer on payroll files.
• Assisting in the production of documentation including reports, agendas and presentations to a high standard.
• Participating in specific people-related projects as determined by the Chief People Officer.
• Suggesting changes and improvements to systems existing ways of working.
• Ensuring all work is appropriately updated, handed over and covered in the absences of members of the People team.
• Conduct maternity and parental meetings as advised by the Chief People Officer.
• Provision of new starter employee documentation as directed by the Chief People Officer.
• Administering HR-related documentation, such as contracts of employment and due diligence checks in a timely manner.
• Administration of staff engagement surveys.
• Filing of retail and office staff personnel documentation (archiving of leavers files).
• Updates to the company contact list and organisation chart, reflecting, any department changes, leavers, position changes and promotions.
• Compile key HR metrics for reporting.
• Monitoring of Office attendance log/time and attendance system.
• Maintaining and updating employee records, namely the HR Information System (Exelsys), electronic filing system and personnel files.
• Ensuring any relevant HR database is up to date and accurate.
• Ensure all new starters are set up on HRIS upon joining and receive the relevant instructions and training.
• Support with coordinating long service awards and the company bursary
• Compliance with GDPR and data privacy

ESSENTIAL CRITERIA:
• Minimum of 1 year previous HR administration/ assistance experience.
• Previous experience working with HRIS and supporting with training and troubleshooting.
• CIPD qualified (or working towards it) or equivalent HR-related qualification would be desirable.
• Fluency in written and spoken English (essential).
• Excellent communication skills.
• Professional, friendly demeanour
• Mature and credible, graduate calibre candidate.
• Intermediate/advanced working knowledge of Microsoft Office Suite (essential), including Visio (desirable).
• A positive 'can-do' attitude.
• Excellent numeracy skills.
• Ability to handle sensitive documentation-awareness and understanding of the confidential nature of the job.
• Business and commercially focussed.
• Experience working in a fast-paced constantly evolving environment.
• Energy, passion, enthusiasm.
• Flexible, able to work in a fast-paced changing environment.
• Attention to detail.
• Consistent attention to detail along with a high level of accuracy.
• Organised and diligent with a methodical approach.
• A team player with a hands-on attitude.
• Ability to interact in a professional manner with confidence, with Senior Management, office colleagues and retail personnel where applicable.
• Understanding of and or experience of working in the retail industry.
• Previous experience working in an SME (desirable)

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