REMOTE EA/PROJECT MANAGER TO SUPPORT MD


Reference Number
TM79
City
Inverness
Country
United Kingdom
Salary From
£25000.00
Salary To
£45000.00
Salary Period
annum
Salary Information
Depending on Experience
Job Type
Permanent
Job Hours
Full-time
Business Area
Creative / Design
Internal ID
948
Vacancy Category
PA & Corporate

Apply for this job as a guest or log in to use your profile

REMOTE EA/PROJECT MANAGER TO SUPPORT MD

We are recruiting for an experienced, hands-on, remote Executive Assistant/Project Manager for a rapidly expanding, investment-backed soft play company, operating from six sites across the UK. You will be supporting the Managing Director of the company within an Executive Assistant capacity, as well as helping to align the Head of Marketing and Sales in a Project Management capacity.

You will be responsible for daily correspondence management, including prioritising and drafting emails, as well as ensuring smooth communication between departments and executives, by drafting formal meeting minutes and turning discussions into actionable deliverables. You will be the sole gatekeeper to the MD, whilst playing a pivotal role in the support of the Operations and Sales & Marketing departments. This role requires a high level of attention to detail, efficiency, professionalism and a proactive solution-focused mindset.

Working hours are Monday to Friday, 9 am to 5 pm. This is a remote position, with occasional travel to sites across Scotland and England.

Key responsibilities include:
• Managing a zero inbox strategy for the MD
• Organising and arranging meetings and calls
• Taking minutes in meetings and calls plus post-meeting distributing the actions
• Managing all projects from time management and deliverables perspective across company sales and marketing initiatives
• Taking delegation responsibilities and distributing the tasks throughout the wider team
• Manage the site manager on new build sites, collecting all photos and required paperwork and project managing build timelines
• Coordinate executive communications, including taking calls, and interfacing with key suppliers and strategic partners
• Prepare internal and external corporate documents for team members and industry partners
• Write and distribute new procedures documents after researching best practice
• Dealing with key responsibilities like insurance, invoicing and banking paperwork
• Collating and managing all paperwork and ongoing projects
• Maintain an organized filing system of paper and electronic documents
• Preparing professional Board documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff
• Ad-hoc project work; including research, meeting preparation, document and presentation creation and management
• Document preparation and administration; designing, producing, formatting and collating documents in Word, Excel and PowerPoint

Essential Criteria:
• Prior experience supporting a Senior professional in a similar working environment - i.e. remote
• Further education is required
• Tech-Savvy (Strong Microsoft skills - good working knowledge of Word, Excel and PowerPoint)
• Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight deadlines in a demanding environment
• Highly proactive, self-motivated and can-do approach
• Ability to work on own initiative
• Ability to learn new systems and processes quickly
• High level of accuracy and strong attention to detail
• Outstanding communication skills (both verbal and written)
• Discreet and able to handle sensitive information in confidence at all times
• Excellent interpersonal skills – confident in dealing with very senior professionals within and outside of the business, approachable and with a good sense of humour
• Excellent checkable references 

Latest jobs


CHIEF ENGINEER (Y3) NEEDED FOR A 40m NEW BUILD MY

CHIEF ENGINEER (Y3) NEEDED FOR A 40m NEW BUILD MYStart Date: Nov/December 2022Schedule: Italy (Yard) – Caribbean - SingaporeOur client is looking for a Chief Engineer for this 40m New...

CAPTAIN NEEDED FOR A 40m NEW BUILD MOTOR YACHT

CAPTAIN NEEDED FOR A 40m NEW BUILD MOTOR YACHTStart Date: Nov/December 2022Schedule: Italy (Yard) – Caribbean - SingaporeOur client is looking for an exceptional Captain for this 40m New Build...

LIVE-IN HOUSEKEEPER/COOK FOR LONDON HOME

We are working with a lovely high-net-worth couple to source a trustworthy, and experienced full-time live-in Housekeeper to assist them with the smooth running of their 5-storey home in Chelsea,...