CONTRACT PERSONAL ASSISTANT TO HIGH PROFILE FAMILY


Reference Number
TM74
City
London
Country
United Kingdom
Salary
£28000.00
Salary Period
annum
Salary Information
Pro-rated
Job Type
Contract
Job Hours
Full-time
Internal ID
926
Vacancy Category
PA & Corporate

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CONTRACT PERSONAL ASSISTANT TO HIGH PROFILE FAMILY

We have a fantastic new opportunity for an experienced, highly efficient, discrete Private Personal Assistant to support a high profile family in Central London on a 6 month, fixed-term contract.

Reporting to the family’s Senior PA, you will be assisting with all aspects of private arrangements, including assisting with larger events and event preparation where required. Your duties will involve office administration, internal and external communication, as well as assisting the Senior PA in managing all aspects of the Principals’ personal lives.

The successful candidate will have strong diary and travel management skills, and be highly organised and adaptable, as schedules often change at short notice. A strong communicator is essential, as you will be liaising with other members of staff and high profile guests.

Core working hours are 08:30 – 17:00, Monday to Friday, with flexibility required in order to meet unexpected or urgent demands.

DUTIES TO INCLUDE BUT NOT LIMITED TO:
• All private administrative duties
• Diary management, including the electronic diary
• Day to day travel management
• Office management duties – keeping stock and ordering of office supplies
• Prepare agendas and provide relevant paperwork for meetings
• Meet and greet guests on arrival
• Book and prepare rooms and refreshments for meetings
• Occasional duties such as ordering lunch for the team
• Collection and delivery of parcels
• Management of filing systems
• Support with financial administration
• Processing of expenses
• Ensure all official documentation is up to date
• Liaising with other teams of staff
• Draft personal documents
• Facilitate holidays and other private events
• Book and manage all regular private appointments
• Provide varied support, including administrative assistance, to the Senior PA, where required.

ESSENTIAL CRITERIA:
• Previous experience as a Private PA
• Strong organisational skills and exacting attention to detail
• Discrete, honest and trustworthy
• Exceptional communication skills
• Hard-working and a team player
• Excellent checkable references

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