EA TO CFO AND CHRO OF FTSE250 ENGINEERING FIRM


Reference Number
TM72
City
London
Country
United Kingdom
Salary From
£50000.00
Salary To
£60000.00
Salary Period
annum
Job Type
Permanent
Job Hours
Full-time
Internal ID
916

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EA TO CFO AND CHRO OF FTSE250 ENGINEERING FIRM

This is a fantastic opportunity for an experienced and confident Executive Assistant to join an FTSE 250 global manufacturing company, supporting two of their Executives (the CFO and CHRO). The company is a global leader in metal flow engineering, that provides a full range of engineering services and solutions to its customers worldwide, principally serving the steel and foundry industries. It employs internationally over 10,000 employees, with the London HQ housing 40 in total. Based in the City of London in corporate offices, the working environment is professional yet incredibly friendly and welcoming.

Regular travel and busy ever-changing schedules should be managed effectively and therefore require top-class support to ensure everything runs smoothly at all times. With a strong focus on travel, diary management, meeting preparation and document handling, as well as correspondence management, you will be required to juggle multiple tasks at one time and always maintain high standards of work.

This is a fast-paced role, which requires a high level of attention to detail, efficiency, an unflappable demeanour, professionalism and proactive solution-focused mindset.

Usual office hours are 09:00 – 17:30, Monday to Friday. The position offers some fantastic perks, including free daily lunch. The closest stations are Chancery Lane, City Thameslink, Temple and St Pauls.

Key responsibilities include:
• Diary management; including organisation of all internal and external meetings
• Complex global travel arrangements and accommodation bookings; including coordinating visas, booking flights, hotels, car transfers and taxis, producing detailed travel packs and itineraries
• Correspondence management, including prioritising emails, drafting emails as well as letters
• Document preparation and administration; designing, producing, formatting and collating documents in Word, Excel and PowerPoint
• Internal and external event organisation
• Liaising with Accounts on expenses and ensuring all account information is accurate
• Ad-hoc project work; including research, meeting preparation, document and presentation creation and management
• General administration including, printing, photocopying, binding and filing, to ensure deadlines are met and that seamless support is provided
• Liaising with other support teams e.g. IT, Compliance, Office Managers & Facilities and HR in order to meet the needs of the business
• Helping other Assistants where necessary and assisting with cover for holiday and sickness
• Any other task that may be reasonably assigned

Essential Criteria:
• Prior experience supporting a Senior professional in a similar working environment
• Further education is desirable but not essential
• Strong Microsoft skills (good working knowledge of Word, Excel and PowerPoint)
• Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight deadlines in a demanding environment
• Highly proactive, self-motivated and can-do approach
• Ability to work on own initiative
• Ability to learn new systems and processes quickly
• High level of accuracy and strong attention to detail
• Flexibility to be available outside working hours to assist managers in case of exceptional and unforeseen travel issues/changes that might occur when travelling
• Outstanding communication skills (both verbal and written)
• Discreet and able to handle highly sensitive information in confidence at all times
• Excellent interpersonal skills – confident in dealing with very senior professionals within and outside of the business, approachable and with a good sense of humour
• Excellent checkable references

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