We are working with an international creative agency that is looking to recruit a Personal Assistant to support the Founder, as well as the wider team. The key function of the role is to support the Founder, however, this position will also include assisting with general office management and occasional wider administrative support to the team. This is a fantastic opportunity for a confident, hard-working and enthusiastic PA who is looking to join a dynamic, fast-paced and fast-growing creative agency and provide the best possible support to ensure their continued success.

The agency has ongoing client projects in New York and Boston, Paris and Japan and works with some of the world’s top designers - you would be based with the London team but communicating with a network of talent and clients globally.

A varied role, you will be responsible for overseeing the Founder’s diary, managing his inbox, organising all travel, including flights, hotels and visas - you will also assist with project research, meeting preparation, finding and purchasing items related to projects, events organisation and general office administration and management. You will support the Founder gatekeeping effectively to ensure his time is protected, and ensure his life and office run smoothly at all times.

Joining a welcoming and supportive team within a lively environment, you will be highly personable, a great team player and happy to muck in with a variety of duties. You will be driven and adaptable in your approach, have the ability to thrive in an ever-changing environment, and enjoy managing the unexpected. You will have excellent communication skills and be able to liaise at all levels. There is a strong emphasis on career development within this role, especially as the company grows.

Based predominantly in the offices in Soho, and occasionally from the Shoreditch office (with flexibility for remote work occasionally when the Director is travelling). Open to both full-time and part-time candidates, if part-time then mornings would be the preference.

DUTIES TO INCLUDE BUT NOT LIMITED TO:
• Complete diary and email management for the Founder
• Gatekeeper to the Founder
• Supporting the COO with any operations and office management
• Liaising with travel agents for organising flights, visas, hotels, etc. according to the Founder’s travel needs
• Bridging the gap between personal and business support for the Founder and COO
• Assist with meeting preparation and project research
• General office administration and management
• Admin duties around compliance, HR, and insurance
• Taking calls, dealing with queries and issues, and providing suitable solutions
• Ad-hoc duties as required

ESSENTIAL CRITERIA:
• Prior experience as a PA/Office Manager in a fast-paced environment is preferred
• Hardworking, driven and service-orientated
• Flexible approach to work, proactive and reactive when required
• Highly organised, efficient, logical and systems-orientated
• Tech savvy (Google Workspace, knowledge of project management software and/or coding would be advantageous)
• Demonstratable interest in luxury products
• Discrete, loyal and professional
• Confident in a client-facing role
• Knowledgeable in social media management (LinkedIn, Twitter, Instagram)
• Strong attention to detail
• Highly personable with excellent communications skills
• Great team player who is also able to work autonomously
• Fluency in English – both written and verbal
• Excellent checkable references

If this sounds of interest and you meet the essential criteria, please apply within or get in touch to find out more.