PERSONAL ASSISTANT – LEADING ENGINEERING FIRM


Reference Number
HG89
City
London
Country
United Kingdom
Salary From
£40000.00
Salary To
£45000.00
Salary Period
annum
Salary Information
Negotiable depending on experience
Job Type
Permanent
Job Hours
Full-time
Internal ID
265
Vacancy Category
Array

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PERSONAL ASSISTANT – LEADING ENGINEERING FIRM

This is a fantastic opportunity for an experienced Personal Assistant to join a FTSE 250 global Engineering firm supporting two of their Executive Committee Members. This is a highly reputable company that employs approximately 12,000 internationally, with the London HQ housing 40 in total. Based in the City of London in corporate offices, the working environment is professional yet incredibly friendly and welcoming.  

Both Executives travel regularly and have busy ever-changing schedules, therefore require top-class support to ensure everything runs smoothly at all times. With a strong focus on travel, diary management, meeting preparation and document handling, as well as correspondence management, you will be required to juggle multiple tasks at one time and always maintain high standards of work.

This is a fast-paced role which requires a high level of attention to detail, efficiency, an unflappable demeanour, professionalism and proactive solution-focused mindset.

Usual office hours are 09:00 – 17:30, Monday to Friday - closest stations are Chancery Lane, City Thameslink, Temple and St Pauls.  

 
Key responsibilities include:
Diary management; including organisation of all internal and external meetings
Complex global travel arrangements and accommodation bookings; including coordinating visas, booking flights, hotels, car transfers and taxis, producing detailed travel packs and itineraries
Correspondence management, including prioritising emails, drafting emails as well as letters
Document preparation and administration; designing, producing, formatting and collating documents in Word, Excel and PowerPoint
Internal and external event organisation
Liaising with Accounts on expenses and ensuring all account information is accurate
Ad-hoc project work; including research, meeting preparation, document and presentation creation and management
General administration including, printing, photocopying, binding and filing, to ensure deadlines are met and that seamless support is provided
Liaising with other support teams e.g. IT, Compliance, Office Managers & Facilities and HR in order to meet the needs of the business
Helping other Assistants where necessary and assisting with cover for holiday and sickness
 

Essential Criteria:
Prior experience supporting a Senior professional in a similar working environment
Further education is desirable but not essential
Strong Microsoft skills (good working knowledge of Word, Excel and PowerPoint)
Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight deadlines in a demanding environment
Highly proactive, self-motivated and can-do approach
Ability to work on own initiative
Ability to learn new systems and processes quickly
High level of accuracy and strong attention to detail
Outstanding communication skills (both verbal and written)
Discreet and able to handle highly sensitive information in confidence at all times
Excellent interpersonal skills – confident in dealing with very senior professionals within and outside of the business, approachable and with a good sense of humour
Excellent checkable references.
 
If this role sounds of interest, and you meet the essential criteria please do apply within or get in touch to find out more.

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