PRIVATE & BUSINESS ASSISTANT – UHNW PRIVATE FAMILY


Reference Number
HG80
City
London
Country
United Kingdom
Salary From
£40000.00
Salary To
£45000.00
Salary Period
annum
Salary Information
Depending on experience
Job Type
Permanent
Job Hours
Full-time
Business Area
Private Family Office
Internal ID
230
Vacancy Category
Array

Apply for this job as a guest or log in to use your profile

PRIVATE & BUSINESS ASSISTANT – UHNW PRIVATE FAMILY

This is an amazing opportunity for a highly experienced Private & Business Assistant to join an established international Private Family Office, based out of their large Chelsea Offices. You will support two family members to ensure their day-to-day lives run smoothly both in a business and private capacity, and ensure that their lives are made as easy and efficient as possible.

 

This a varied role that requires the ability to multi-task and manage an often conflicting and ever-changing workload. Discretion is of very high importance for this role – the family want to hire someone who is trustworthy whilst also being incredibly caring and personable.

 

This role is Monday to Friday office-based, although you would be on call out of hours the family are highly respectful of your personal time and would only contact you in an emergency. There may be a very rare need for you to travel internationally to meet the wider team.

 

Your main responsibilities will be:

•                     Diary management, including organising and making appointments/reservations to ensure optimal scheduling of private meetings and events;

•                     Coordinating travel arrangements (flights, transport, accommodation) to ensure all journeys are well-organised and efficiently managed in the most cost-effective way;

•                     Organising visa applications and permit extensions;

•                     Preparations and organisation of meetings;

•                     Preparations of PowerPoint presentation and other documentation;

•                     Arranging and offering support in relation to home services such as telecom, broadband and utilities;

•                     Managing internal and external communications;

•                     Occasionally helping to organise events, including weddings and birthday parties;

•                     General administration and document filing;

•                     The position will require occasional travel to client residences near London;

•                     Troubleshooting whenever personal ad hoc problems arise.

 

Essential Criteria:

•                     A Bachelor’s degree (preferable);

•                     2-3 years of work experience as a Personal Assistant or in a complex administrative role, preferably in an international environment;

•                     Fluent in English (spoken and written); additional languages are an advantage;

•                     Tech savvy with an excellent working knowledge of Microsoft Office 365, especially Excel (including functions and simple formulas) and PowerPoint;

•                     A highly service-orientated mind set, with attention to detail and excellent organisational skills;

•                     Good problem-solving skills with the ability to multi-task and work under pressure;

•                     Observe discretion and confidentiality in respect of all information and documents;

•                     Valid UK work Visa;

•                     Excellent checkable references.

Latest jobs


TEMP LAUNDRY MASTER NEEDED FOR A 75m MOTOR YACHT

TEMP LAUNDRY MASTER NEEDED FOR A 75m MOTOR YACHT IN SPAIN Dates: 1st – 15th May 2020Schedule: MallorcaWe are looking for an experienced laundry master to assist for a guest...

STEWARD NEEDED FOR A 40m PRIVATE CLASSIC MY

STEWARD NEEDED FOR A 40m PRIVATE CLASSIC MOTOR YACHT Start Date: March 2020Schedule: Med 40m Private Classic Motor Yacht is looking for an excellent steward. Service, housekeeping and laundry skills...

JUNIOR STEWARDESS NEEDED FOR A 45m+ BUSY M/Y

JUNIOR STEWARDESS NEEDED FOR A 45m+ BUSY PRIVATE MOTOR YACHT CURRENTLY IN SPAINStart date: ASAPSchedule: Mediterranean Looking for an experienced Stewardess with a minimum of 1 seasons experience in the...