24/7 TRAVELLING PA – INTERNATIONAL CHAIRMAN


Reference Number
HG74
City
London
Country
United Kingdom
Job Type
Permanent
Job Hours
Full-time
Internal ID
189

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24/7 TRAVELLING PA – INTERNATIONAL CHAIRMAN

We are recruiting a highly experienced 24/7 Travelling Personal Assistant to support the international CEO and Chairman of a well-renowned investment group with a range of different disciplines. This industrious businessman has offices in London, the USA and the Middle East, which he travels between continuously, as well as other international locations, and requires consistent support in all of his business and personal matters.

 

Constantly on the move, this role will involve travelling 2 or 3 times a week, usually never in one location for more than 3 days at a time. An amazingly rewarding yet highly demanding role, this position requires a high-level of dedication and assiduousness; you will need to be proactive, able to think on your feet, have a sharp wit, as well as precision in your work and the ability to prioritise effectively, always pre-empting the principal’s needs.

 

KEY RESPONSIBILITIES TO INCLUDE:

·         Complex diary coordination across multiple international time zones - managing and maintaining the Chairman’s schedules and appointments

·         Frequent and often last-minute travel arrangement, visas and itineraries.

·         Handling all of the Chairman’s correspondence

·         Developing and maintaining contact with several key aides, contacts and selected contacts of the Chairman, including high-level officials

·         Performing administrative tasks, such as filing, printing, preparing and editing documents etc.

·         Drafting and summarising reports

·         Conducting various types of research

·         Drafting occasional essays, memos, or introductions to various publications under the Chairman’s guidance

·         Event development, organizing and managing (working dinners, workshops, roundtables and conferences)

·         Monitoring, examining and handling monthly invoices and following up on payments

·         Handling several insurance policies including renewal conditions and obtaining competitive quotes

·         Managing the Chairman’s art collection in multiple locations, including obtaining condition reports, arranging restoration and conservation where necessary, facilitating adequate insurance coverage, maintaining lists of paintings by location, author and year of purchase

·         Liaising with art dealers and auction houses on potential new art purchases including obtaining prices, condition reports and provenance reports

·         Liaising with key stakeholders in regard to the Chairman’s aircraft (pilots, and engineer) in order to ensure smooth operation of the aircraft. To be acquainted with respective companies and their costs regarding operating the aircraft in order to monitor invoices and ensure there are no unnecessary costs

·         Developing press releases and promotional material as necessary

·         Attend discreetly high-level meetings and take minutes - follow up on complex tasks

·         Occasionally handle family and personal matters

·         Coordinating with multiple offices

·         Dealing with lawyers, auditors and PR firms

·         Coordinating the work of two Foundations

 

ESSENTIAL CRITERIA:

·         Experience no less than 6 years as PA to a CEO or Chairman

·         Flexibility to travel and willingness to be on 24/7 call

·         Able to handle multitask and prioritise and stress with a calm and positive attitude

·         Minimum 50 wpm typing speed, experience with Windows and MAC

·         Excellent English – both spoken and written

·         Meticulous attention to detail

·         Handle a constantly changing schedule

·         Anticipating problems and providing solutions

·         Ability to have excellent mobile filing system

·         Able to coordinate amongst different offices, institutions, corporations and foundations

·         Committed with dedication and fast pace of implementation

·         Pleasant personality and professional

·         Dependable and trustworthy

·         Excellent checkable references

 

If this role sound of interest, and you meet the essential criteria, please apply within or get in touch to find out more.

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