TRAVELLING PA TO CHAIRMAN OF INTERNATIONAL GROUP


Reference Number
HG69
City
London
Country
United Kingdom
Salary From
£40000.00
Salary To
£70000.00
Salary Period
annum
Salary Information
Depending on experience
Job Type
Permanent
Job Hours
Full-time
Internal ID
163
Vacancy Category
PA & Corporate

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TRAVELLING PA TO CHAIRMAN OF INTERNATIONAL GROUP

We are recruiting a highly experienced Travelling Personal Assistant to support the international CEO and Chairman of a well-renowned group with a range of different disciplines. This industrious businessman has offices in London, the USA and the Middle East, which he travels to regularly, as well as other international locations, and requires consistent support in all of his business and personal matters. An amazingly rewarding yet highly demanding role, this position requires a high-level of dedication and assiduousness; you will need to be proactive, able to think on your feet, have a sharp wit, as well as precision in your work and the ability to prioritise effectively, always pre-empting the principal’s needs.

 
KEY RESPONSIBILITIES TO INCLUDE:
Complex diary coordination across multiple international time zones - managing and maintaining the Chairman’s schedules and appointments
Frequent and often last-minute travel arrangement, visas and itineraries.
Handling all of the Chairman’s correspondences
Developing and maintaining contact with several key aides, contacts and selected contacts of the Chairman, including high-level officials
Performing administrative tasks, such as filing, printing, preparing and editing documents etc.
Drafting and summarising reports
Conducting various types of research
Drafting occasional essays, memos, or introductions to various publications under the Chairman’s guidance
Event development, organizing and managing (working dinners, workshops, roundtables and conferences)
Monitoring, examining and handling monthly invoices and following up on payments
Handling several insurance policies including renewal conditions and obtaining competitive quotes
Managing the Chairman’s art collection in multiple locations, including obtaining condition reports, arranging restoration and conservation where necessary, facilitating adequate insurance coverage, maintaining lists of paintings by location, author and year of purchase
Liaising with art dealers and auction houses on potential new art purchases including obtaining prices, condition reports and provenance reports
Liaising with key stakeholders in regard to the Chairman’s aircraft (pilots, and engineer) in order to ensure smooth operation of the aircraft. To be acquainted with respective companies and their costs regarding operating the aircraft in order to monitor invoices and ensure there are no unnecessary costs
Developing press releases and promotional material as necessary
Attend discreetly high-level meetings and take minutes - follow up on complex tasks
Occasionally handle family and personal matters
Coordinating with multiple offices
Dealing with lawyers, auditors and PR firms
Coordinating the work of two Foundations

ESSENTIAL CRITERIA:
Experience no less than 6 years as PA to a CEO or Chairman.
Flexibility to travel and willingness to be on 24/7 call
Able to handle multitask and prioritise and stress with a calm and positive attitude
Minimum 50 wpm typing speed, experience with Windows and MAC
Excellent English – both spoken and written
Meticulous attention to detail
Handle a constantly changing schedule
Anticipating problems and providing solutions
Ability to have excellent mobile filing system
Able to coordinate amongst different offices, institutions, corporations and foundations
Committed with dedication and fast pace of implementation
Pleasant personality and professional
Dependable and trustworthy
Excellent checkable references
 

If this role sound of interest, and you meet the essential criteria, please apply within or get in touch to find out more.

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