PRESTIGIOUS FAMILY OFFICE – OFFICE MANAGER


Reference Number
HG37
City
Central
Country
Luxembourg
Salary From
€40000.00
Salary To
€50000.00
Salary Period
annum
Salary Information
Negotiable depending on experience
Job Type
Permanent
Job Hours
Full-time
Internal ID
37
Vacancy Category
Array

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PRESTIGIOUS FAMILY OFFICE – OFFICE MANAGER

This is a really exciting opportunity for an Office Manager to join an established international single family office based in Central Luxembourg. This is a fanatic role within a highly sought-after family office which services the needs and requirements an incredibly HNW individual. This is a career progression opportunity for an aspiring Office Manager who is highly-service orientated, understands the world of luxury service and in incredibly organised and efficient. You will report directly to the Management, and will be responsible for ensuring that the office runs smoothly, as well as line-management of the Receptionist.

 

You will be immaculate presented, articulate, discreet, resilient and career driven. Service-orientated and professional yet personable and approachable. Fluency in French and English are essential, as well as a can-do positive attitude and a great deal of drive and ambition.  

 

Responsibilities include:
  • Ensuring smooth office operations and providing high-end service.
  • Implementing and maintaining office policies and procedures by establishing highest standards; measuring results against standards; making necessary adjustments.
  • Management of correspondence, maintaining filing systems, scanning, lists and tracks corporate documents, compiling contact lists.
  • Be the first point of contact for all office matters including: maintenance, mailing, supplies, equipment, bills, and expense reports.
  • Order stationery and equipment to maintain stock levels, and coordinate with IT department on all office equipment. 
  • Maintain the office condition and ensuring cleanliness, safety and high standards of conditions for work.
  • Management and set-up of conference rooms. 
  • Manage employee queries regarding office management issues (e.g. stationery, hardware and travel / transportation arrangements).
  • Facilities management: liaising with vendors, including cleaning, catering and security services.

Management of Receptionist, and back up in their absence, to include:

  • Answer incoming phone calls, schedule meetings and appointments when requested
  • Manage travel arrangements. 
  • Provide general support to visitors and general enquiries as well as layout and tidiness of conference rooms.
  • Order stationery and equipment, and coordinate with IT department on all office equipment
  • Maintain the office condition, ensuring cleanliness, safety and adequate conditions for work
  • General support to all office related issues.

 
Essential Criteria:
  • At least 3 years in a similar position 
  • Fluency English and in French (oral & written) - other languages is considered as an asset
  • Computer literacy and tech savvy  
  • Discrete, loyal, reliable and punctual
  • Outstanding communication skills – both verbal and written
  • Autonomous and solution-focused
  • Originated, efficient and detail-oriented
  • Service minded, with a positive and hands-on attitude
  • Immaculately presented
  • Excellent checkable references
 

If this role sounds of interest, and you meet the essential criteria, please do apply within.

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