PRIVATE PA & BUSINESS ADMIN – PRIVATE EQUITY FIRM


Reference Number
HG176
City
London
Country
United Kingdom
Salary From
£28000.00
Salary To
£32000.00
Salary Period
annum
Salary Information
Negotiable depending on experience
Job Type
Permanent
Job Hours
Full-time
Internal ID
481

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PRIVATE PA & BUSINESS ADMIN – PRIVATE EQUITY FIRM

This is an amazing opportunity for an ambitious, driven and hardworking assistant to support a high net worth individual and founder of a growing private equity and property development firm based in Mayfair. This is an exciting opportunity that will suit some with prior PA or administration experience who is hungry to undertake a challenging and demanding role that offers great growth and career development potential.

Assisting the founder and his family in all private matters to ensure their homes and private lives run smoothly at all times, you will also assist the Head of HR & Operations with all business administration as well as the wider senior team. This is a fast-paced and varied role and will require a high level of initiative, attention to detail, as well as the ability to multitask and prioritise effectively.

Usual working hours are from 9am to 5:30pm, Monday to Friday – but you will be on call for out of hours work and therefore flexibility is essential.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
• Personal Assistance support to the founder enabling to drive the overall productivity and time effectiveness for him in both a business a personal capacity
• Personal Assistance support to the founder’s wife and family
• Travel scheduling; booking flights, accommodation, transport and preparing itineraries
• Organising and scheduling calls
• Information gathering, research and compiling documents
• HR Administrative support to the Head of HR & Operations
• Being responsible for office administration on a day-to-day basis
• Liaising with suppliers and clients
• Preparing for meetings, arranging meetings, itineraries and agendas
• Meeting and greeting visitors
• Filing, scanning, photocopying, distributing post etc
• Maintaining stationery and catering supplies
• Implementing and maintaining procedures/administrative systems
• Network management within the business between the operations teams across all offices
• Completion of edits of Word, PowerPoint and Excel documents
• Expenses/invoices management
• Assistance on special projects, as required
• Establish and maintain strong relationships across the group
• Perform other duties as assigned and other ad hoc responsibilities as requested

ESSENTIAL CRITERIA:
• Degree educated in a relevant subject field (business, law, HR, marketing, psychology etc.)
• Previous work experience in a similar capacity is desired but not essential
• Strong oral, written and interpersonal communication skills
• Strong interpersonal, team building and relationship management skills
• act and diplomacy in relating and interacting with people at all levels
• Strong proactive prioritisation and organisational skills including the ability to take independent action and consult as needed
• Excellent telephone liaison skills
• Act with immense integrity and absolute professional discretion
• Ability to conduct research and present data in a succinct and well-formatted manner
• Excellent attention to detail, in diary management, writing, editing and grammatical skills
• Experience withOutlook (or similar) to manage diaries and book meetings
• High level of proficiency in Windows, including Teams, MS Word, EXCEL and PowerPoint
• Savvy and highly comfortable with technology
• A friendly, calm and professional manner
• A flexible and adaptable approach to work
• The ability to use your own initiative
• Able to exercise discretion
• Excellent checkable references

If this role sounds of interest, and you meet the essential criteria, then please apply within or get in touch to find out more.

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